The Work Process Reengineering Workshop is designed to help establish a project process. This workshop is most often held in conjunction with a benchmarking study which identifies the strengths, weaknesses and practices being used by the given project process.
Many organizations have an established work process to execute their projects. When an established, disciplined work process is coupled with good project practices, lower costs can result. IPA has unique knowledge of the practices that have resulted in successful and unsuccessful implementation of work processes and has a history of implementing successful metric programs. IPA pioneered the development of the five-stage capital work process that is now employed by the most capital-effective companies in the process industries.
IPA has developed an idealized project development process that identifies the key stages of the asset development, as well as the major interfaces among the different functions. This process aligns each functional project to provide project deliverables and critical information at the appropriate stages of the asset development life cycle. The process provides a means to do the following:
Track task and activity progress
Coordinate and synchronize multifunctional activities
Obtain buy-in across all levels and from all functions
This workshop must be customized to a specific project system. The first step to understanding the project process is to identify the strengths and weaknesses of the organization’s capital project process and how competitive that process may be relative to that of other project systems. This then forms the basis from which an improved project process can be structured.
The workshop includes classic process mapping activities supplemented by IPA’s specific expertise in capital project areas and knowledge and of the organization’s project practices and performance. Although each workshop’s activities will be customized to the specific company needs, most workshops typically include mapping the current process, identifying deliverables for meeting new project system requirements, defining a map for the new project process, and developing an implementation plan.
A project system is much more than the manifestation of the engineering function, which consists of the business enterprise, technical functions, and manufacturing. The approach IPA takes to reengineering emphasizes a holistic approach to project systems. The approach begins with understanding the project system’s strengths and weaknesses or the “As Is” state of the project system. This “As Is” is compared with the idealized system, and an analysis of the gaps between the organization’s system and that optimal system is produced. A project process is then developed that integrates IPA’s knowledge of Best Practices for capital effectiveness with the specific needs of the organization.
The major product from the workshop is a roadmap of the project process customized for the organization. The workshop will also provide the tools and guidelines as they apply to the developed process. Participants in IPA’s workshop will receive a workshop notebook with all presentation slides and reference materials.
IPA has assisted more than 20 companies in redesigning how they approach capital projects. IPA’s project system work process has been used as the starting point for the redesign of capital project systems around the world.
Institute Workshops are facilitated by experienced IPA staff. Facilitators have analyzed many projects and have worked with project professionals to improve the results of their projects. IPA has conducted more than 120 workshops for major oil and chemical companies.
The workshop should include representatives from all functions involved in the capital project process. This includes representation from business, planning, process development, and operations, along with project management functions, such as engineering, procurement, and construction. Each function must be represented by people who have an in-depth knowledge of the process as it actually is working and by leaders who are empowered to implement change.
Holding a Workshop
Due to the customized nature of the Work Process Reengineering Workshop, it is only held privately for organizations. The workshop can be conducted either at a company’s facility or at a nearby conference center. The IPA Institute strongly recommends an off-site location to allow participants to focus on the workshop activities. For more information about holding a workshop for your organization, please contact the IPA Institute.