The IPA Institute

The IPA Institute
Home Legal Notices FAQ Site Map
IPA Institute - Advancing Project Knowledge

Work Process Reengineering Workshop


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

The Work Process Reengineering Workshop is designed to help establish a project process. This workshop is most often held in conjunction with a benchmarking study which identifies the strengths, weaknesses and practices being used by the given project process.

Many organizations have an established work process to execute their projects. When an established, disciplined work process is coupled with good project practices, lower costs can result. IPA has unique knowledge of the practices that have resulted in successful and unsuccessful implementation of work processes and has a history of implementing successful metric programs. IPA pioneered the development of the five-stage capital work process that is now employed by the most capital-effective companies in the process industries.

IPA has developed an idealized project development process that identifies the key stages of the asset development, as well as the major interfaces among the different functions. This process aligns each functional project to provide project deliverables and critical information at the appropriate stages of the asset development life cycle. The process provides a means to do the following:

  • Track task and activity progress
  • Coordinate and synchronize multifunctional activities
  • Obtain buy-in across all levels and from all functions
This workshop must be customized to a specific project system. The first step to understanding the project process is to identify the strengths and weaknesses of the organization’s capital project process and how competitive that process may be relative to that of other project systems. This then forms the basis from which an improved project process can be structured.

The workshop includes classic process mapping activities supplemented by IPA’s specific expertise in capital project areas and knowledge and of the organization’s project practices and performance. Although each workshop’s activities will be customized to the specific company needs, most workshops typically include mapping the current process, identifying deliverables for meeting new project system requirements, defining a map for the new project process, and developing an implementation plan.

Workshop Benefits

A project system is much more than the manifestation of the engineering function, which consists of the business enterprise, technical functions, and manufacturing. The approach IPA takes to reengineering emphasizes a holistic approach to project systems. The approach begins with understanding the project system’s strengths and weaknesses or the “As Is” state of the project system. This “As Is” is compared with the idealized system, and an analysis of the gaps between the organization’s system and that optimal system is produced. A project process is then developed that integrates IPA’s knowledge of Best Practices for capital effectiveness with the specific needs of the organization.

The major product from the workshop is a roadmap of the project process customized for the organization. The workshop will also provide the tools and guidelines as they apply to the developed process. Participants in IPA’s workshop will receive a workshop notebook with all presentation slides and reference materials.

IPA has assisted more than 20 companies in redesigning how they approach capital projects. IPA’s project system work process has been used as the starting point for the redesign of capital project systems around the world.

Institute Workshops are facilitated by experienced IPA staff. Facilitators have analyzed many projects and have worked with project professionals to improve the results of their projects. IPA has conducted more than 120 workshops for major oil and chemical companies.

Target Audience

The workshop should include representatives from all functions involved in the capital project process. This includes representation from business, planning, process development, and operations, along with project management functions, such as engineering, procurement, and construction. Each function must be represented by people who have an in-depth knowledge of the process as it actually is working and by leaders who are empowered to implement change.

Holding a Workshop

Due to the customized nature of the Work Process Reengineering Workshop, it is only held privately for organizations. The workshop can be conducted either at a company’s facility or at a nearby conference center. The IPA Institute strongly recommends an off-site location to allow participants to focus on the workshop activities. For more information about holding a workshop for your organization, please contact the IPA Institute.

Program Title: Project Management for National Companies
Program Description:
Program PDUs: 21 Professional Development Units (PMI)

Best Practices for Mining Projects


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

The Best Practices for Mining Projects course is designed to provide participants with Best Practices and learnings that have been shown to improve capital project effectiveness. This program integrates findings from IPA’s extensive quantitative research that links project management practices to project outcomes. This training can be integrated with the company’s project management work process, allowing industry Best Practices to be incorporated into the project system. This course focuses on practices implemented early in the project, such as project definition for mine development projects.

The Best Practices for Mining Projects course provides a forum to discuss the factors that lead to competitive project outcomes. The course will identify effective strategies for the following:

  • Defining mining and minerals project that best meet business needs
  • Building an effective team
  • Implementing contracting strategy
  • Improving the business value
  • Implementing technology improvements
  • Understanding and managing risks
  • Setting and achieving competitive targets
  • Controlling a project as it progresses through execution
  • Planning and scheduling projects

As the leading research-based consulting firm focusing on the development of tools and methods to improve capital effectiveness, IPA has determined the major factors that directly affect the relative performance of capital projects. Most excellent project systems—those that deliver excellent returns on capital spent—incorporate the fundamentals of these key leading indicators into their work processes for projects. The program will cover these factors.

Course Benefits

The training course’s primary focus is to present in detail the key learnings and practices for project planning and execution that lead to superior outcomes. The training course will provide the following:

  • Key elements of team effectiveness
  • Project drivers that lead to successful completion of each phase of Front-End Loading (FEL), the critical project definition phase, including the key deliverables that are required at the end of each phase and the objectives of each phase
  • Important elements of FEL for mining projects
  • Deliverables of FEL, including a detailed discussion of key elements of site definition, engineering definition, and project execution planning
  • The important elements of contracting strategy and the implications of contracting choices on project results
  • Additional engineering Best Practices (Value Improving Practices [VIPs]) that Industry uses to leverage extra value from a solid project definition package
  • Tools and techniques for identifying and mitigating risks
  • Practices that are important in controlling projects as they proceed through the execution
  • Research findings that can be used by owners to improve construction safety.
Additionally, this program is registered with the Project Management Institute (PMI), allowing attendees to easily claim 16 Professional Development Units (PDUs) upon completion of the course.

Target Audience

The program is intended for existing project managers and those who are moving into the project manager role in the near future. In this course, IPA Institute instructors present learnings derived from the analysis of thousands of actual projects.

Upcoming Dates

April 8-9, 2014 | Santiago, Chile

September 2-3, 2014 | Sao Paulo, Brazil

Private Delivery

The IPA Institute can deliver this seminar privately for your organization and can also integrate the material with your company's existing internal training programs. Visit the In-House Learning page for more details.

 
Program Title: Capital Project Delivery Excellence in Australia
Program Description:
Program PDUs: 14 Professional Development Units (PMI)

Project Management Best Practices


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

Project Management Best Practices is a 3-day training course that presents key learnings and Best Practices for project planning and execution. The course is taught from the perspective of owner organizations that plan and execute capital projects. It focuses on the key aspects of project planning and execution: the critical Front-End Loading (FEL) phase; elements of contracting strategy, key components of team effectiveness, implementing Value Improving Practices (VIPs); identifying and managing project risks, drivers of improved construction safety, and activities needed for controlling a project through execution; and managing change.

Course materials are based on the cumulative findings of over 20 years of research. IPA maintains proprietary databases of projects executed by more than 200 companies. In total, the IPA databases store detailed information on approximately 10,000 capital projects. IPA uses these databases to conduct quantitative research. Project Management Best Practices integrates key aspects of this body of knowledge into a single course.

Course Benefits

IPA research quantifies the link between project practices and business value. The course will provide participants with a firm understanding of the critical drivers of project success based on this quantitative research. The learnings provided in the course will be directly applicable to ongoing and future projects. The Best Practices presented throughout the course provide participants with tools and techniques that can be immediately used to improve how they plan and execute capital projects. In addition, participants will benefit from networking with other project professionals throughout the course. This program is registered with the Project Management Institute (PMI), allowing attendees to claim 22 Professional Development Units (PDUs) upon completion of the course.

Target Audience

This program is intended for individuals who would benefit from a course on Best Practices and key learnings for project planning and execution. The course is designed for project professionals from owner companies, such as project managers, process engineers, design managers, construction managers, project engineers, project controls specialists, and operations and maintenance representatives. Contractor personnel sponsored by an owner are invited to attend. In addition, the course is appropriate for engineering managers and business managers who are responsible for project portfolios.

Upcoming Dates

April 8-10, 2014 | Shanghai, China

May 20-22, 2014 | Houston, Texas

June 10-12, 2014 | Bogota, Colombia

August 19-21, 2014 | Macau, China

September 23-25, 2014 | Dubai, United Arab Emirates

October 7-9, 2014 | Moscow, Russia

October 7-9, 2014 | Salvador, Brazil

November 18-20, 2014 | Johannesburg, South Africa
 

Private Delivery

The IPA Institute can deliver this seminar privately for your organization and can also integrate the material with your company's existing internal training programs. Visit the In-House Learning page for more details.

Program Title: Megaprojects - Concepts, Strategies, and Practices for Success
Program Description:
Program PDUs: 22 Professional Development Units (PMI)

Value Improving Practices (VIPs) Workshop


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

IPA research has demonstrated that Value Improving Practices (VIPs) are linked to improved project outcomes. The VIPs Workshop will provide those who attend with an increased understanding of what these practices are and how to implement them to gain the most benefit in capital effectiveness.

VIPs are out-of-the-ordinary practices used to improve project performance, and they are primarily used during the Front-End Loading (FEL) of a project. VIPs are formal, documented practices involving a repeatable work process with measurable results. They are not cost-reduction exercises or project readiness reviews. Many practices used in executing projects have potential to add value, such as peer reviews and lessons learned. However, only practices with a demonstrated, statistically reliable connection between use and better outcomes are labeled as VIPs. The VIPs to be discussed in the workshop are shown in the figure below.

Workshop Benefits

The VIPs Workshop provides participants with a better understanding of what VIPs are, how to select the practices that add the most value in a specific circumstance, and when and how to use these practices. The workshop will help organizations to establish a VIPs selection process as part of their project work process.

Participants in the VIPs Workshop will be provided with a detailed description of each of the VIPs and guidelines for using these practices. In addition, the workshop will provide examples of each of the practices.

Institute workshops are facilitated by experienced IPA staff. Facilitators have analyzed many projects and have worked with project professionals to improve the results of their projects. IPA has conducted more than 120 workshops for major oil and chemical companies.

The focus of the workshop is to establish a VIPs implementation process within the organization’s project work process. Many workshops begin with an assessment of the current use of VIPs. An analysis can then be done on the gap between optimal implementation of VIPs and the current use. This then becomes the basis of establishing the improvement program.

Each workshop is customized to meet the specific needs of a given organization. Workshops are a combination of presentation of key learnings and interactive sessions for participants to apply information to their own organization. Topics covered for each VIP include the following:

Target Audience

The workshop should include representatives from technical functions including engineering, construction, procurement, operations, and process development. Some representation from other functions, such as business, is needed to ensure that any process established is aligned with business needs. Each function must be represented by people who have an in-depth knowledge of the process and by leaders who are empowered to implement change.

Holding a Workshop

Due to the customized nature of the VIPs Workshop, it is only held privately for organizations. The workshop can be conducted either at a company’s facility or at a nearby conference center. The IPA Institute strongly recommends an off-site location to allow participants to focus on the workshop activities. For more information about holding a workshop for your organization, please contact the IPA Institute.

Program Title: Front-End Loading (FEL) Workshop
Program Description:
Program PDUs: TBD

Establishing Effective Capital Cost and Schedule Processes


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

Setting attainable cost and schedule targets is an important consideration in making investment decisions. Most organizations have more opportunities than they have funds to invest. Establishing Effective Capital Cost and Schedule Processes teaches individuals to make the most effective use of available capital by setting accurate and reliable cost and schedule targets.

Establishing Effective Capital Cost and Schedule Processes is a 2-day seminar. Research findings are communicated through lectures. Participants also share their experiences and relate learnings to their own experience through facilitated discussions. In addition, the course includes case studies that enable participants to apply course learnings to real projects. This program can be customized into a private course for your organization. Customization includes an analysis of your organization’s cost and/or schedule estimates.

Course Benefits

Establishing Effective Capital Cost and Schedule Processes allows those who participate in the capital process to better understand the elements of high-quality cost and schedule estimates and provides Best Practices for project controls, scheduling and early estimating. estimates and the details of project execution planning. The program provides skills on how to handle escalation in cost estimates, as well as methods and techniques used to validate cost and schedule estimates. The information learned in this course can be immediately applied to ongoing and future projects.This program is registered with the Project Management Institute (PMI), allowing attendees to easily claim 16 Professional Development Units (PDUs) upon completion of the course.

Target Audience


The program is intended for advanced entry level representatives from owner companies and sponsor organizations who possess a basic understanding of cost and schedule estimate preparation. These representatives include project managers, cost estimators, those responsible for cost control or establishing project schedules, and professionals who have direct interaction with the project controls function.

Upcoming Dates

There are no public Establishing Effective Capital Cost and Schedule Processes seminars currently scheduled. Continue reading below for details on private delivery for your organization.

Private Delivery

The IPA Institute can deliver this seminar privately for your organization and can also integrate the material with your company's existing internal training programs. Visit the In-House Learning page for more details.
 

Program Title: Mitigating Risks of Innovation
Program Description:
Program PDUs: 8 Professional Development Units (PMI)

Best Practices for Small Projects


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Summary

Best Practices for Small Projects
is a 3-day training course that focuses on capital project planning and execution in the context of small and plant-based capital projects. Organizations spend between 30 to 65 percent of their capital budgets on small projects (less than US $10 million). IPA research has found that these small projects are frequently less successful than the larger projects executed by the same company. These small and plant projects are a mix of maintenance, regulatory, and revenue-generating projects. Both central project groups and plant-based project groups execute these small projects. This program is registered with the Project Management Institute (PMI), allowing attendees to claim 22 Professional Development Units (PDUs) upon completion of the course.

The objective of the course is to present Best Practices and key learnings that program participants can apply to small projects in improving their performance. The course focuses on the specific work processes for smaller projects. Attention is paid to practices associated with executing projects in operating plants. The unique aspects of small and plant projects addressed in the course include annual budgeting process, small project teams and resources, revamp issues, and turnaround/shutdown interface issues. Most small projects that are executed in operating facilities involve some amount of revamp work. This module discusses the critical issues that revamp projects face and outlines strategies to address those issues.

Course materials are based on the cumulative findings of over 20 years of research. IPA maintains proprietary databases of projects executed by more than 200 companies. The IPA databases store detailed information on over 3,000 small capital projects. IPA uses these databases to conduct quantitative research and has identified practices and work processes that lead to more effective use of capital invested in small projects. Best Practices for Small Projects integrates key aspects of this body of knowledge into a single course.

Course Benefits

Participants have the opportunity to gain a firm understanding of the key drivers of success for these critical projects, which often are overlooked by large corporations. The learnings provided in the course will be directly applicable to ongoing and future projects. The Best Practices presented throughout the course provide participants with tools and techniques that can be immediately used to improve the effectiveness of their project systems, which will result in better project results. Participants wIPA-Institute-PMI-REP-(1).gifill also benefit from networking with other project professionals throughout the course. Additionally, as Best Practices for Small Projects is officially registered with the Project Management Institute (PMI), attendees will have the opportunity to claim 22 Professional Development Units (PDUs) upon completion of the course.

Target Audience


This program is intended for individuals who would benefit from a comprehensive course on how to develop and/or implement an effective project delivery system for small or plant projects. The course is designed for project professionals from owner companies, such as plant engineering managers, experienced project managers, and project control specialists. Contractor personnel sponsored by an owner are invited to attend. In addition, the course is also valuable for plant and business managers who are responsible for portfolios of small capital projects. The ideal participant would have previous capital project experience and have a working knowledge of basic project management concepts and techniques. This course does not teach fundamental project management skills such as cost estimating, planning, and scheduling but provides a detailed treatment of Best Practices and key learnings from IPA research.

Upcoming Dates

March 11-13, 2014 | Las Vegas, Nevada

May 6-8, 2014 | Perth, Australia

June 24-26, 2014 | The Hague, Netherlands

October 14-16, 2014 | Orlando, Florida

November 11-13, 2014 | Seoul, South Korea

Private Delivery

The IPA Institute can deliver this seminar privately for your organization and can also integrate the material with your company's existing internal training programs. Visit the In-House Learning page for more details.
 

Program Title: Exploration and Production Project Best Practices
Program Description:
Program PDUs: 22 Professional Development Units (PMI)

Contracting in the Changing World of Projects


IPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Contracting in the Changing World of Projects is a 2-day seminar during which knowledge on how contracting approaches and strategy are linked to business value will be shared. Contracting strategy is an important element of any project execution plan. Owners are tasked with selecting appropriate and effective contracting strategies for their capital projects. However, owner teams often lack data and a process to guide this selection. IPA’s contracting research over the past 20 years shows that the misalignment of contracting strategy with project specifics is often the root cause of project failure. In fact, problems with contracting strategies add 20 percent to cost and 18 percent to schedule relative to those projects that make more effective use of contract types.

This program illustrates the results of in-depth IPA research into evaluating, selecting, and developing appropriate and effective contracting strategies for capital projects. The findings presented for discussion in this program are based on the analysis of thousands of projects of various size and type executed around the world.

Course Benefits

Contracting in the Changing World of Projects will improve the understanding of the relationship between contracting practices and outcomes for those who attend. The contracting program will provide a set of practices and tools that will allow participants to align the contracting strategy, alliance arrangements, and incentive plans with business objectives. Participants will learn how contracting practices affect outcomes. Improved knowledge of the link between contracting strategy and capital effectiveness will allow for better alignment with business needs.

Class size is limited to allow for in-depth discussion of the material presented and networking opportunities. Participants will receive presentation slides and appropriate reference and supporting material.
Additionally, Contracting in the Changing World of Projects is officially registered with PMI, which allows attendees to easily claim 16 PDUs upon completion of the course.

Target Audience


All who consider contracting an important element of success in capital effectiveness will benefit from this program. This program will aid those involved in selecting and implementing contracting strategies and will benefit managers of individual projects who establish the contracting approach for their projects. It will also provide insight to contracting approaches for those who manage the whole project system and look to establish system-wide approaches to contracting.

Upcoming Dates

There are no public Contracting in the Changing World of Projects seminars currently scheduled. Continue reading below for details on private delivery for your organization.

Private Delivery

The IPA Institute can deliver this seminar privately for your organization and can also integrate the material with your company's existing internal training programs. Visit the In-House Learning page for more details.

Program Title: Practices for Shorter, More Cost-Effective Turnarounds
Program Description:
Program PDUs: 14 Professional Development Units (PMI)

Best Practices for Government Project Management


IPA-Institute-Schedule-Blue-Small.pngIPA-Institute-Brochure-Blue-Small.pngIPA-Institute-Subscribe-Blue-Small.png

Independent Project Analysis, Inc (IPA) has analyzed several hundred projects executed by governments and found that on average costs are 11% higher and execution schedules are 90% longer than the best-performing projects of similar scope executed in the private sector. The uncompetitive performance of government-led projects is not surprising, considering that government project organizations lag the private sector in the use of Best Practices . Best Practices for Government Project Management integrates findings from IPA’s extensive quantitative research that links practices for project planning and execution for government-funded projects that lead to superior outcomes. This program is registered with the Project Management Institute (PMI), allowing attendees to easily claim 16 Professional Development Units (PDUs) upon completion of the course.

Key Benefits

  • Identify the project that best addresses mission need 
  • Learn Best Practices to improve cost, schedule, operability, and safety performance
  • Implement learnings within the confines of a government structure
  • Explore how to set and achieve predictable cost and schedule results
  • Recognize resource needs to effectively manage, plan, and execute a government project 

Course Format
Best Practices for Government Project Management is a 2-day training program. The format uses a combination of lecture, facilitated discussion and a case study. Research findings are communicated through lectures. Participants share their experiences and relate learnings to their own experience through facilitated discussions. A case study of an actual project executed by a government agency allows participants to apply real lessons learned to their projects.

Course Content
This course contains the following highlights:

Linking Practices to Outcomes

  • Introduction to how practices drive cost, schedule, and safety results for government sponsored projects
  • Measurement of project performance, methodology to quantify the effect of practices on project performance, predictability metrics, and competitiveness metrics
  • Key performance indicators for capital project success

Integration Management Through Project Governance

  • Critical elements and benefits of a stage-gated system
  • The process and primary objectives of Front-End Loading (basic design)
  • Key deliverables at each stage that provide the basis of making “go/no go” decisions at each project stage

Resource Management

  • Common barriers to successful team development for government projects
  • Importance of early team formation
  • Components of an effective team
  • Key steps to managing communication across various interfaces
  • Practices to minimize the damaging effects of team member turnover

Scope Management and Definition

  • Site definition components
  • Engineering deliverables needed for scope definition
  • ­Project execution plan and its components
  • Reducing and managing risk through complete front-end definition

Cost and Time Management

  • Components of cost estimates and schedule plans as they move through the project work process
  • Effect of the estimate on a project’s financial analysis
  • ­Estimating practices that provide an effective basis for cost control plans, and practices that accelerate schedule

Quality and Controls Management

  • Elements of a project control plan and practices for controlling cost growth and schedule slip
  • Project control Best Practices correlated with improved project outcomes
  • Causes of late changes during execution and steps to prevent them from occurring

Contracting Management

  • Critical elements of contracting strategies and the implications the choice of strategy has on project management
  • Best Practices to effectively use fixed-price execution contracts
  • Methods to minimze contractor risk premiums
  • Common drivers for claims in government projects and practices to mitigate claims

Practices to Improve Construction Safety Performance

  • The key practices to improve safety performance are defined in detail 

Target Audience
The program is intended for all professionals involved in the government supply chain of projects. Participants benefit from the lessons derived from the thousands of projects that IPA has studied.

Claiming PDUs
Best Practices for Government Project Management is officially registered with PMI, which allows attendees to easily claim 16 PDUs upon completion of the course. Simply visit the PMI Continuing Certification Requirements site and submit the PDU Activity Reporting Form (Provider Number: 2767 / Activity Number: INS-GOV). For those claiming PDUs through other education organizations, please note that the duration of this course is 16 hours.

Program Title: Gatekeeping for Capital Project Governance
Program Description:
Program PDUs: 16 Professional Development Units (PMI)